Thank you for applying for the position we have available. A little history about who I am looking for in this position. We are strict on loyalty and honesty. The minute any of those attributes is broken or lost you will no longer be effective in the position.

Organization and Time Management: As the office assistant, a large part of your job will be to keep us organized and on schedule. You must, therefore, be well-organized yourself.
Written and Verbal Communication: You will have to understand and follow instructions, and you will have to transmit information clearly and honestly. Depending on the details of the task, you might also have to welcome clients, reply to correspondence, or create reports and presentations. All of these tasks require top-notch communication skills including speaking and writing, listening, and reading.
Accuracy and Attention to Detail: Attention to detail is a critical component of both staying organized and communicating well. Vagueness or inaccuracy create inefficiency at best and could also cause serious mistakes or alienate our staff and colleagues.
Knowledge of Relevant Software: Which software you’ll have to learn will vary, but will likely include word processing, spreadsheets, databases, calendars, desktop publishing, and PowerPoint, or something equivalent. Being able to provide at least minimal tech support is a plus. You may have to evaluate several different programs and apps to choose for yourself which provides the best tools to accomplish our objectives. Always, your job is to make our job easier and simpler, and that might require a lot of behind-the-scenes problem-solving.
Tact and Discretion: As the office assistant, you will frequently be exposed to sensitive material, from trade secrets to highly personal information that you will need to keep confidential. A related skill is tact, the ability to react gently or not at all to information that other people might find difficult or embarrassing. You must, in other words, be a safe person for us to be vulnerable with. After all, only you will know how much assistance we need.

JOB REQUIREMENTS:

Detail-oriented and highly organized Personal Assistant well-versed in providing seamless support to executives. Flawlessly and independently perform administrative, appointment and travel scheduling, shopping, and event planning responsibilities with effortless efficiency.
Provide comprehensive administrative and personal support to owners with scope of responsibility that includes dictation, correspondence, office management, vendor relations, appointment scheduling, travel coordination, and event planning functions.
New Business: Apply for new clients and greet current clients and gathered personal contact and financial information; organized client files. Scheduled and take notes at meetings, handled phone reception, and processed correspondence.
Administrative: Process sensitive data and handle all correspondence and dictation with uncompromised integrity and confidentiality. Ensure stress-free environment for executive decision-making by proactively coordinating meetings and special events and resolving complications in formative stages.
Communications: Easily build rapport with clients, vendors, and project stakeholders both in person and in writing. Adept in networking diplomatically between parties to ensure quality execution of projects and events.
Financial Administration: Able to leverage education in accounting to accurately balance books and perform budgeting and purchasing functions.
Key Strengths: Positive and consummately professional in demeanor, with ability to instill the trust and engagement of others. Technical proficiencies include Microsoft Office Suite, QuickBooks, and Adobe Creative Suite.
Office Dynamics: Frequently commended by both clients and employers for cheerful demeanor and strong attention to detail.
Trainer: Help to train both clients and new personnel in use of office process and software.

Administrative Skills

Administrative
Appointments
Correspondence
Errands
Event Planning
Filing
Implementing Procedures
Maintaining Schedules
Meetings
Office Management
Project Management
Research
Scheduling
Taking Dictation
Taking Messages
Taking Notes
Travel Arrangements
Travel Planning

Communications Skills

Answer Phone
Communication
Email
Greeting Visitors
Handling Inquiries
Networking
Nonverbal Communication
Screening Calls
Verbal Communications
Written Communications

Financial Skills

Accounting
Budgeting
Purchasing
Sourcing
Shopping

Technology Skills

Are you able to use different platforms and devices and do basic troubleshooting?
Computer (PC, Mac, tablet)
Database Management
Microsoft Office
Presentation Preparation
Reports
Word Processing

Personal Mastery Skills

Confidentiality
Diplomatic
Discretion
Flexibility
Interpersonal
Multitasking
Organization
Positive Attitude
Problem Solving
Professional Demeanor
Self-Motivated
Team Player
Time Management
Work Independently

Complete Property Restoration and Winterizing LLC